In this new dawn of remote work, adapting to working digitally presents new challenges. Teams are expected to attend more meetings, post more status updates, and sift through a multitude of tasks to prioritize what’s important.
There’s no better way to break down a large project than with a simple checklist. To quote Atul Gawande, author of The Checklist Manifesto:
“[Good checklists]... do not try to spell out everything--a checklist cannot fly a plane. Instead, they provide reminders of only the most critical and important steps--the ones that even the highly skilled professional using them could miss. Good checklists are, above all, practical.”
How To Keep Yourself Accountable With A Checklist
Assigning members and due dates to checklist items is now even easier. When creating a checklist item, quickly add members and due dates that will then appear in your Calendar view, as well as in the Your Items tab on your Trello Home screen.
One of the most important benefits of this new view is self-accountability. When you’re sifting through big projects with lots of people remotely, small tasks can slip through the cracks.
Advanced Checklists are also a handy tool for team meetings. As items are discussed, managers can add checklist items, assign teammates and due dates, and then everyone can leave the meeting with a clear understanding of who is tackling what.
Bonus: if the checklist item gets unruly and starts taking on subtasks, it’s easy to convert the checklist item into a card. The assigned member and due date information carry through to the new card.
"It keeps you accountable, and prevents one from being overwhelmed to complete everything at once. So for me, in graphics, if I'm working on a project, I will be able to schedule when I source the info, finish a draft, submit final product, complete printing, and deliver to client, without having to create a different card. Its like a control center for a project.”- Ruth-Ann Brown, Digital Media Coordinator
Checklist Items On Your Calendar
With Advanced Checklists, you can now view checklist items with due dates in Calendar view. There is a stylistic differentiation between checklists and cards, so you know which is which:
"This is a game-changer for my remote org in managing multi-team projects – making sure everyone knows what their part is and when it is due, as well as how that plays into the big picture.”- Chava Tzemach, Communications and Marketing Manager
View Your Items In One Place
You can view all of the checklist items assigned to you in a new view called “Your Items.” Once signed into Trello, click the house icon in the top left corner then go to the Home tab in the left-hand navigation, and you will be taken to Your Items. You will then see all of the checklist items assigned to you across all of your boards, in order by their due date:
This is also helpful for high-level stakeholders who are being asked to approve tasks.
"This is LITERALLY the only thing I was wishing Trello would have as my team has been using it. As a creative manager of a film company I need my employees to set feedback review and revision tasks FOR ME and set the dates they would ideally see them completed. I really really just wanted a vertical list in order of date needed to check off and go through.”- Scott Brown
Have multiple due dates on a checklist? You can view the fastest approaching due date across all checklist items on the card front:
When converting an item to a card, the due date and assigned member will be automatically assigned to the newly created card.
You can assign people and dates to checklist items with Card Templates.
Advanced Checklists are also visible in your mobile app, so you can rely on this feature to help you get your work done no matter where you are.
Automate Items With Butler
Just like other actions in Trello, Butler’s automation prowess can be applied to members and due dates in Advanced Checklist items when triggered by rules, card buttons, and due date commands.
For example, if you are a member of a Sales team and use Trello to organize incoming demo requests, you could build a rule that whenever a new card is added to the board:
- A new checklist named “Demo Prep” is added to the card
- A checklist item “Confirm demo date” is added to the checklist
- A member of the team is added to the checklist item
- A due date is added for 2 days in future
And so on for each step in the demo preparation process. Incorporating Butler into every item in your process will automatically keep everyone on track and accountable every step of the way.
"I am a Zoning Administrator for my City Government, so I rely on due dates every single day for my job. Rather than...set up 100 additional Trello cards on another board, this solves my problem and keeps everything clean, concise, and on one board. Advanced Checklists has been the biggest upgrade to Trello for me in a long time. Thank you for finally making this happen!"- John Renfroe, Landscape Architect
Try Advanced Checklists For Free
Advanced Checklists is only available with Trello Standard, Premium, or Trello Enterprise, which you can now try free for 14 days to see if you’d like to maximize Trello:
Good or bad, we’d love to hear your thoughts. Find us on Twitter (@trello)!