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Foster Team Collaboration With Trello Enterprise

By | Published on | 7 min read
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Imagine only using your smartphone for only basic texts and calls—no calendar, social media, photos, or games. Seems like a waste of the phone's capabilities. Or say you had a luxurious and high-powered Ferrari in your garage that you only used to drive a few miles to the grocery store once a week. You'd barely be nudging the gears of such an immensely powerful machine.

In a similar way, using Trello only for basic tasks or on a department-by-department basis is not using the platform to its full potential. Your team is missing out on the full suite of Trello capabilities—including views, automations, and Power-Ups—that help foster teamwork, transparency, and productivity.

Unifying each team’s individual use of Trello can help you take team collaboration to the next level while saving employees time and effort. Advanced features and capabilities can help minimize busy work and repetitive tasks, break down silos across departments, and help your teams focus on business-critical work.

Knock Down Business Silos With Enterprise-Level Features

Varying responsibilities, goals, and expectations make it easy for important information to become siloed, especially as companies grow. In fact, according to Igloo’s 2020 State of the Digital Workplace, 35 percent of employees report being unable to find or access important documents. Another 51 percent of employees have avoided sharing certain documents because they simply couldn’t find them, or because it would take too long to locate them. Yikes

Upgraded Trello Enterprise features help teams break down those department silos and share key information for more collaborative work.

Unlimited Boards

When you upgrade to Trello Enterprise, you can create an unlimited number of boards. That means unlimited potential for collaboration and growth. Rather than limiting your team to just ten boards, Trello Enterprise scales with your team.

What works at a 10-person company doesn’t work at a 100- or 1,000-person company. As your team grows and tackles more projects and initiatives, boards can be added or adjusted to keep workflows efficient and on track. Depending on how you use Trello, you can add more boards for different departments, clients, or projects.

Company-Wide Visibility And Permissions

As teams create more boards, they can toggle board permissions so they’re as open or private as needed. With Trello Enterprise, admins can make certain boards visible to your entire organization, making it easy for users to collaborate and share information across the entire company at once—so key updates and resources aren’t accidentally lost in the shuffle or are only accessible to one particular team or department.

For example, every employee generally needs access to the employee handbook. The human resources team could set up a board accessible to anyone in the organization that includes the handbook and other key company docs, like your company’s mission and values statements.

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Unlimited Power-Ups

When collaborating across departments, Trello Enterprise’s unlimited Power-Ups are also game-changers. Power-Ups are basically superpowers for Trello boards—they allow you to add additional features and integrations to teams’ workflows. While one Power-Up per board is great, unlimited Power-Ups allow teams to completely customize their Trello experience. With integrations to tools like Google Drive, Slack, and Mailchimp available, teams can easily share information from the diverse apps and tools they use to streamline workflows and make sure key information isn’t stuck in an app only certain departments use.

For example, say the engineering team is using Jira for bug tracking. With the Jira Power-Up, engineers can attach Jira tickets right to Trello cards. Then it allows other departments, such as the customer service team, to quickly see the issue and the progress that’s been made without switching platforms. Similarly, customer service teams using a platform like Zendesk can attach Zendesk tickets to Trello cards using the Zendesk Power-Up. That provides the engineering or product development team additional context needed to fix bugs.

Templates And Custom Cards

As teams grow and departments collaborate, more cross-team requests are inevitable. As requests from colleagues and peers start to become more frequent, a standardized process becomes crucial. Custom cards and templates help you standardize the request process so it’s easy and efficient—and nothing gets lost in translation.

Say the sales team has a request for a new product feature based on insights from customers. That feature request generally has to go to the software engineering team and can take time to develop and implement. Often, this process can result in endless email strings or things getting lost in the shuffle. However, customized templates make it easy to submit and track requests so everyone is on the same page. Teams can also structure a card with Custom Fields that prompt the requestee to share specific information—such as why the customer requested a certain feature or if there’s a specific deadline for it—so all the information is available upfront.

Unleash Your Team’s Productivity With Unlimited Automations

According to the 2021 Office Worker Survey, respondents said they waste an average of four and a half hours per week on tasks they think could be automated. Think of all the creativity, connection, and collaboration that could happen during that time. With Trello Enterprise, you can say good-bye to repetitive, boring tasks that waste time. With Butler, our easy-to-use automation sidekick, Trello Enterprise takes automation to the next level to make your team more productive and efficient.

Trello Enterprise boosts you from 50 automated command runs per month to as many as you need. Here are just a few examples of the things your team can automate:

  • Tagging employees as cards are dragged and dropped to other columns
  • Moving completed cards to different teams’ boards
  • Adding checklists to new cards to keep workflows ticking along
  • Creating recurring cards—that automatically tag in team members, create checklists, and add due dates—for any ongoing, repeating work
  • Surfacing overdue cards in their own column so work isn’t missed
  • Generating an email report of completed work each week

Imagine being able to do a quick drag-and-drop and—without even thinking about it—the task is marked as completed, the next department or team member involved in the project has been tagged so it can move forward, and there’s automatically a reminder set to prompt you to handle the same process again the following week. These unlimited automations are more than just “nice to have.” They’re major time-savers that keep workflows moving forward, prevent important tasks from falling through the cracks, and promote efficiency across teams.

See Exactly How Your Team’s Work Ties Back to Strategic Priorities

Of course, a big part of effective team collaboration is staying aligned on timelines and strategies. Trello Enterprise views, workflows, and templates keep teams in sync on projects and common goals.

Unique Trello views—including timeline, dashboard, workspace table, and calendar views—allow you to view and organize your team’s typical Trello board in new ways. This provides a fresh perspective and allows leaders to hone in on how teams, individual employees, and projects are progressing.

  • Timeline view organizes tasks in a chronological timeline format and allows teams to quickly adjust task due dates. This makes it easy for everyone to see the big picture and stay in sync on deadlines—even when unexpected delays occur.
  • Workspace table view organizes cards from multiple boards in a compact, organized format—similar to a spreadsheet—so teams can quickly see where tasks stand across different departments. This improves collaboration and helps minimize duplicated work.
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  • Calendar view showcases a board’s cards in calendar format. This makes it easy to plan major initiatives and see how projects play into the bigger picture of monthly, quarterly, and yearly strategies.
  • Dashboard view provides a birds-eye view of projects to help your team understand how a project is progressing. This can help you hone in on individual team or employee performance and align on project status.

In addition to the various views, teams can also use templates and workflows to quickly track performance toward strategic priorities.

For example, a goal planning board template can help teams set clear goals and hold teams accountable. No more letting goals get lost in long meeting agendas or endless email strings. Similarly, a company overview board template fosters transparency in teams, projects, and initiatives across departments by showing what teams are working on, what’s up next, and what’s been completed.

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Level Up Your Security Enterprise-Wide

In a 2020 survey on cybersecurity, 75% of IT professionals who responded noted they’d already been targeted by a cyber-attack. Companies of all sizes need to take steps to protect their customers’ and employees’ data. Trello Enterprise has the data protection and administrative controls you need to ensure your teams can collaborate while still keeping sensitive data safe.

When employees or teams use Trello on an individual basis, it can cause shadow IT risks, since IT admins can't manage and enforce data security within small, unmonitored pockets of Trello usage. By bringing together individual teams' or employees' Trello usage, administrators have much more control. They can ensure accurate permissions are set at the individual, team, and board levels while also enforcing enterprise-grade security features.

Trello is part of the Atlassian family, which means enterprise-level users get full access to Atlassian Access. Atlassian Access provides enterprise-level security compliance for employees, partners, and contractors—including SAML single sign-on (SSO), two-step verification, and so much more.

Unify Your Teams With Trello Enterprise

Of course, before investing in a smartphone or fancy car, you’d do your research to make sure it had the features you need and was worth the money. The same is true when it comes to investing in project management tools for your team. Your project management tools should scale alongside your business, solve key business challenges, and improve productivity and collaboration. We understand you only have so much budget to spend, so it’s important to make sure you’re investing in tools that are not just helpful but are actually critical to the success of your business.

Connect with the Trello Enterprise team for a custom demo, or check out Trello’s on-demand webinar to see Trello Enterprise in action. 


Good or bad, we’d love to hear your thoughts. Find us on Twitter (@trello)!

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