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How To Use The Pomodoro Method For A Permanently Productive Life

By | Published on (Updated on 03/18/2021) | 5 min read
<span id="hs_cos_wrapper_name" class="hs_cos_wrapper hs_cos_wrapper_meta_field hs_cos_wrapper_type_text" style="" data-hs-cos-general-type="meta_field" data-hs-cos-type="text" >How To Use The Pomodoro Method For A Permanently Productive Life</span>

 

Motivational speaker and entrepreneur Chris Winfield struggled for years to make proper use of his time. After countless research, trial and error, facing sustained burnout, and a few bangs of his head against the wall, Chris has discovered that the key to living a permanently productive life is a 25-minute block and a simple timer.

A little backstory: Desperate for a way to improve his productivity methods, resist distractions, and free up more of his time, Chris settled on the Pomodoro method. Invented by Francesco Cirillo in the 1980’s, the Pomodoro method maximizes efficiency by blocking out a 25-minute interval of heads-down work, free of interruption (also known as timeboxing), followed by regular breaks.

Thanks to this time management technique, Chris cut his work week in half, transformed his career, and—most importantly—balanced his life.

What Is The Pomodoro Method?

Before diving into Chris' story of major productivity transformation, here's a quick video tutorial for timing your tasks with the Pomodoro method and a simple timer:

Overcoming The Adversity Of Time

Chris admits to being a former workaholic who often clocked 60-hour workweeks back-to-back. Despite the excessive hours he put into co-founding one of his companies, a marketing agency, things didn’t go exactly as planned. Many of Chris’ worst fears came true as an entrepreneur, and in his own words “the company completely imploded.”

But the story doesn’t end there; in fact, it's just the beginning. “Failing at something led me to look at it as an ultimate blessing because I realized I was completely miserable and inefficient,” Chris explains.

Chris now cites this failure as one of the best things that ever happened to him, because it motivated him to make transformative changes in how he approaches not just his work, but also his entire life.

“Looking back, I was so inefficient,” he admits. “I was spending 80 hours on something but not getting a lot done, because I really just didn’t understand how to work.”

A Pomodoro Pact To Productivity

So, if you're in need of a personal productivity overhaul, you're probably itching to try this method for yourself. Whether you're a solo freelancer or a team of 100, everyone can make use of this method to help maximize their concentration.

Here’s how this technique, pioneered by Francesco Cirillo, works:

  1. Choose a few important tasks you'd like to accomplish.
  2. Set a kitchen timer for 25 minutes (preferably, a tomato timer). 
  3. Work on the task until the timer goes off.
  4. Take a short break — you earned it! This break should be about five minutes and marks the completion of one "Pomodoro".
  5. Complete your next Pomodoro by repeating steps 1 through 4 in intervals.
  6.  After every four Pomodoros, take a longer break, preferably one lasting 20 minutes or longer.

francesco cirillo pomodoro technique

Fun fact coming in hot: The name Pomodoro is derived from the tomato-shaped kitchen timer that Francesco Cirillo, the movement’s founder, used while perfecting the technique.

Chris started small by resolving to accomplish one Pomodoro session a day. He quickly found that his time management practice was missing a literal timed structure, and incorporating it forced him to focus in a way he wasn’t previously capable of.

Chris began gradually increasing his Pomodoro method sessions each day, seeking to optimize his productivity and subsequently help him find more balance in his life. He now has a steadfast commitment with his timer for 40 Pomodoros per week, which equates to 17 hours.

He asserts that he gets more done now, in 17 hours, than he ever did when he was regularly pulling 60+ hour work weeks.

Chris Winfield headshot

 

“When your energy is focused on just one thing, then you become more powerful.”

- Chris Winfield

 

Chris uses a Trello board kanban-style to break down big projects into small step-by-step tasks, assigning each as an individual card. Then when he is ready to “Pomodoro” a task, he moves that card over to an “In Progress” list, starts the timer, and goes heads down into 'focus mode'. 

The Trello board also gives Chris a visual view of how many Pomodoros he has completed and how many more he has to go until he can take a break and clear his mind. While he uses another app for his Pomodoro timer, the Trello board has greatly helped refine his practice and manage his to-dos.

Techniques To Challenge Low Concentration 

The Pomodoro method doesn't take much time, but it also doesn't come stress-free. Eliminating all distractions and dedicating time to one single initiative isn’t easy, and it takes practice. People spend an inordinate amount of time focused on why they don’t want to do something or worrying that the end product won’t be of a certain caliber.

Chris realized the only way to get past his mind games was to give up on the finesse and use a timer to just start working. Chris explained: 

“Give up perfectionism. Just do it anyway. Once you get started actually doing something, you will wind up finishing it. And you’ll typically do a good job. Sometimes the hard part is just getting going, but he stresses that simply getting something down, anything, even if it’s just gibberish, is crucial for your momentum."

One book Chris cites as influential to his philosophy is The War of Art by Steven Pressfield. It discusses the idea that we tend to talk ourselves out of doing something, despite having the power to fight the resistance inside ourselves.

For Chris, he battles his own resistance by staying disciplined with his daily tasks and sticking to a time management structure to get them all done.

The Discipline Decision

Two of the biggest questions that those seeking an effective time management method is 1) Does the Pomodoro technique truly work for the long haul? And 2) How can you stay disciplined enough to dial into this method? Chris’s advice is simple: ‘Yes, it works. Just start by flossing your teeth.’

No, seriously. Chris is the first to tell you that he didn’t come out guns blazing, tackling 40 Pomodoros per week at the onset of his productivity journey. He didn't start as a morning person or dedicate himself to grueling work sessions. It started with a simple decision to better his life. For him, this began with a decision to floss his teeth regularly.

“I timed it: it took me 53 seconds to floss my teeth. And I said to myself, “If I can’t spare 53 seconds to do something, then what hope is there that I can accomplish bigger things?’”

Chris realized that it was all about flexing his habit muscle and building upon it. Now, he boasts 40 Pomodoro sessions a week, exercises regularly, spends ample time with his wife and daughter, and has more free time at the end of the day. Oh, and he flosses regularly.

A special thank you to Chris Winfield for sharing his tips and advice. Read more about his journey to working less and accomplishing more here.


Good or bad, we’d love to hear your thoughts. Find us on Twitter (@trello)!

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