Deadlines are powerful motivators. Sometimes, for the sake of a deadline, you may even work quickly at the expense of getting the project right. Let’s say you’re working on a deadline-oriented project with other stakeholders, and their feedback is important to the end result. How do you manage all of their updates while still getting done on time?
Ultimately, powering through a project without stopping for feedback from stakeholders is going to result in more work. Once your end result is handed over for comments, that person’s feedback may alter the scope entirely.
When you work on projects that involve many stakeholders, you need to consider their feedback before moving forward. This process, however, can create tension and slow down your work. Herein lies the dilemma: How do you keep a project moving towards completion but also continuously receive feedback on your progress from the opinions that matter?
Includer To The Rescue
The Includer Power-Up helps you get insightful feedback from project stakeholders. Combined with Trello, Includer becomes a versatile tool that makes communication regarding projects easier in many different situations.
The Includer Power-Up solves communication issues as it allows you to ask people for feedback regarding a decision. What makes this tool very handy is how the feedback is organized. Each point that you’re discussing gets its own feedback. As result, the discussion is structured and straight to the point.
The other main benefit of using Includer is its asynchronous flow. Instead of disturbing every project stakeholder by scheduling endless meetings, you can ask them to share feedback whenever they are available. This way you can move forward without having to find out when everybody is free for a meeting.
Let’s dig deeper into some example scenarios where Includer will be useful to your workflow:
Scenario 1: Prioritize tasks from your backlog with your team or customers
Trello makes it easy for project managers to handle backlogs and never miss a promising idea. Create a card with each idea, then add screenshots, mockups, and details right on the back.
When you have many ideas in your backlog, however, it tends to be difficult to evaluate which ideas should be implemented in the next sprint. Using Trello with the Includer Power-Up enabled, you can easily ask your team for feedback and get the results in an organized and visual way.
When you’re in planning mode, you need to choose which elements of your backlog will be part of the next sprint. To solve this, you can launch Includer inside Trello. You will get your backlog list automatically imported into Includer.
You can then add information in Includer to each element of the backlog. In a few clicks, you can invite the people from whom you want feedback—whether it’s your team, or specific customers. You can either invite them via email or copy the URL.
As a result, you get to know what everyone thinks about each feature. It’s a visual output as each element has its own feedback field. The structure is helpful to make sure that people focus on one element at a time.
More use cases: This feature is also helpful in many other situations. For example, if you’re organizing an event and want to choose the theme or a venue, you can add each idea on a separate card. Then, using the Includer Power-Up, you can ask your team about what they think of the themes or the venues.
Scenario 2: Brainstorm online with your team using Trello and Includer
Includer allows the participants to comment on proposed solutions, as well as suggest new ideas. This is really useful for asynchronous brainstorming, which gives time for your team to think about new ideas. It broadens your perspective without having to disturb everyone for a meeting.
When you’re stuck with a problem related to a particular task, you can create a new Includer session and add this session to the relevant card.
Each participant will be able to suggest new ideas and comment on the existing ones. In addition, you have the ability to hide ideas until all participants have shared their own. This is great for avoiding any influence from other participants’ contributions.
Scenario 3: Use Trello to organize the Includer sessions
Trello helps you organize all of your Includer sessions. Even if the session is no longer active, the information can remain as a reference. This integration works both ways: You can either add an Includer session from Trello, or use the Trello button available in Includer’s admin page.
Of course, these scenarios are just a few examples of how you can use the Includer Power-Up. Creative Trello users will be able to leverage the power of feedback and teamwork by using Includer in a myriad of ways. Tell us how you’re using the Includer Power-Up in the comments!
Tell us how you’re using the Includer Power-Up in the comments! The rest of the Contriber team and I are looking forward to hearing your stories. And if you’re interested in reading more about productivity and marketing, have a look at my weekly business insight at BoostCompanies.