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The Countdown Has Begun: Holiday Shopping With Trello

By | Published on | 4 min read
<span id="hs_cos_wrapper_name" class="hs_cos_wrapper hs_cos_wrapper_meta_field hs_cos_wrapper_type_text" style="" data-hs-cos-general-type="meta_field" data-hs-cos-type="text" >The Countdown Has Begun: Holiday Shopping With Trello</span>

Planning gift giving with Trello 

This is your year. This is finally the year that you start shopping before December 22. This is the year you don’t overpay for expedited shipping.

This is also the year that you don’t meander around the “As Seen On TV” section of menswear, contemplating whether your dad would actually use an electric wine bottle opener. This is your year because this year you’re going to be a holiday gift power player, equipped with a tool many other frantic shoppers might not have in their tool belt.

This is the year you holiday shop with the help of Trello.

Trello is the equivalent of taking your best friend shopping, if your best friend is an extremely organized, auto-synced mobile app that keeps track of everyone on your holiday list. On second thought, just book your friends for a post-shopping happy hour and take Trello with you instead.

holiday shopping trello board

Maintain Your Title As the Cool Uncle/Aunt

Just like the holidays, the most important part of this Trello board is the people that make it all worth it. That, and if you don’t get your niece the latest Disney princess accessory you are in danger of losing your status as the Cool Aunt/Uncle.

The basic board structure can include the following lists:

  • People
  • Ideas
  • Ordered
  • Bought In Store/Delivered
  • Wrapped
Distribute your cards through these categories as they move through the process.

Start by making a card for each person that you want to give a gift. Any person for whom you already have a gift in mind, move their card to the “Ideas” list. Add the gift idea to either the title or the back of the card.

The Secret To Being Santa

Next you need to channel your inner Santa and start thinking of some gifts. If you’ve learned anything from Santa, you know that this process is most effective with the use of a list.

Oh, and thanks to the Trello for mobile app, you can even check it twice. Add links, pictures, or just jot down notes on each person’s card, then easily reference your ideas while you’re out shopping.

attach an image


Pro tip: Did you know you can take a photo straight from a card on iOS or Android? This is awesome if you spot a gift idea but want to run it by someone else before buying.

The image you take is automatically uploaded to the card.



Pro Tip #2: If you see an item online that sparks an idea, simply drag the link over to your board and a card will automatically be created with all the info from that site. Add the person you had in mind to that card, and BOOM! You're well on your way to Super Santa status:


There’s always a few people on your list that you need to collaborate on, whether you haven’t met them yet (your in-laws), they’re picky (your in-laws), or you just want to impress them (your in-laws). Add other people on cards so they can give their input, or maybe, if you’re lucky, they’ve agreed to go in on a gift with you together.

Screen Shot 2018-12-06 at 12.54.40 PM

Say Goodbye to Holiday Shopping Headaches

Once you have acquired all of this year’s equivalents of the Tickle Me Elmo, move the cards from “Ideas” to “Bought/Ordered.” 

Also add a due date to the card with the estimated arrival time. That way if it doesn’t come on time you can harass the already beleaguered mail service people. Just kidding: You used Trello to plan ahead so efficiently that all your packages will arrive way in advance (you’re welcome, FedEx).

Screen Shot 2018-12-06 at 5.44.29 PM

You can also track your package right from a Trello card by enabling the package tracking Power-Up. Once it's enabled, simply enter the tracking link and carrier and wa-la, the status of your package is magically embedded on the back of the card.

Wrapping presents is often the icing on top of a stressful, holiday season cake. If you’re not careful, you might start wrapping presents and then forget who got what, or what is where. No more. Once wrapped, move the cards to the “Wrapped” list. This move is purely for your sanity. If you desire even more transparency, use the picture-to-card tip above to take a picture of the wrapped present so you can remember later, when you finally bother to pick up more labels.

Keep track of how much you’re spending per person with the Costello Power-Up. This handy integration lets you add a cost to a card and is displayed on the front of the card. At a glance you’ll know if you’re in the red with your holiday shopping budget or if you’ll have some leftover to treat yo self in the new year.


These are just a few ways to use Trello to reduce some of your holiday season stress. The truth is, there’s nothing to be done about parking spaces at the mall, but once you find one it’s all smooth sailing with Trello.

We created a sample board with the shopping list workflow described above for you to copy. Start filling up those stockings!   

Go To Board

Next: Be The Host With The Most... Ideas For Entertaining Out-Of-Town Guests

Good or bad, we'd love to hear your thoughts. Find us on Twitter (@trello) or write in to support@trello.com 

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