It’s a new year, and that means a “new you” wouldn’t mind some help to get everything done, right? We’re thinking about how we can assist you in reaching those productivity goals in 2021—that’s why we’re making more automation command types available to all Butler users, including free plans.
In an ideal world, everyone would have the ability to double themselves: finishing reports, meetings, and even long term projects twice as fast! In lieu of that capability, Trello’s automation arm, Butler, is here to shave steps off your workflow and amplify your output. What could you do with a few extra helping hands?
Here’s what is new with Butler:
Scheduled And Due Date Commands
Let time work for you. Time-based automation commands are now available on all your Trello boards.
Have weekly rituals on the same day each week? Scheduled commands have you covered. These are especially useful for recurring tasks that require some maintenance at the same intervals of time, such as every Monday, or at the start of every quarter.
One of our all-time favorite scheduled commands:
Example command: “Every Tuesday morning, create a team meeting agenda card and notify the team to add topics to discuss.”
In addition to scheduled commands, do you ever need to trigger an automation when a due date passes? Due date commands to the rescue—these are commands that are set to occur according to the due date that is set on a card back.
Example Command: “Two days after a card is due, add the red label “Late,” move the card to the top of its list, and add a comment ‘@card Looks like this card is overdue! 😱’”
Butler also enables you to send emails to your team that include details from your Trello boards. This saves you time and effort by letting the robots handle this work about work.
One of the most popular ways to use this command is sharing board activity in a succinct way with teammates. Status updates aren’t the most fun task, so let Butler give you a hand.
Bringing this example command to your workflow is a perfect way to summarize (and hopefully celebrate 🎉) the team’s work, without a weekly burden.
Example command: “Every Friday morning, email a report of board activity to the team leads.”
Check out this page for more details about setting up email reports with Butler.
For folks that want to dig even deeper with Trello and connect Butler to other tools, you can make HTTP requests to other services. This means Butler can talk to any third-party that has an accessible API.
You’re able to retrieve data via a GET request or update data via a POST or PUT request. Try out a command like this one, which shares a status change on a piece of work in Trello with an adjacent tool—meaning no context switching for you!
Example command 1: “When a card is marked as done, POST an update to your CRM tool to update the status.”
Learn more about issuing HTTP requests with Butler here.
Bonus: Multiple Card And Board Buttons
If you’ve enjoyed using card and board buttons, you’re in luck: all Trello boards can now have more than one!
Card and board buttons are essentially automated commands that are accessed with a permanent button you can easily press. They operate at the board level, or the card level.
An example of a board-level automation button might be a button that’s pressed to automatically sort all cards with overdue dates to the top of their lists. This might be convenient for each Monday morning when the team is prioritizing their work.
A handy card-level button might be a “Done” button, which when pressed would automatically mark the card as done, add the comment, “This is completed!” and move the card to the done list, saving the team lots of menial clicks. It’s like a shortcut to getting more done.
More Butler Options Right From The Card Back
It’s now even easier to add buttons to your Trello cards. This not only saves you clicks, but gives you tried-and-true templates to quickly add automation shortcuts to your cards.
We’ve simplified the interface so it’s easier for you to choose and add a new card button automation. Just a few clicks and you’ll be shaving steps from your workflow in no time.
Automate More Today
Visit the Butler automation directory today (accessible from the top or board menu on any of your boards) to try out these newly available automation features. You may just be one person, but it can feel like there’s two of your best self when you finally find that automation groove.
Good or bad, we'd love to hear your thoughts. Find us on Twitter (@trello)!